E.g., 08/23/2019
E.g., 08/23/2019

quickTerm

Tool Category: 
Glossary/Terminology Management

quickTerm enables you to

  • present your terminology data in a more suitable way for your end users
  • make terminology accessible as easily and quickly as possible
  • offer easily understood terminology contents
  • manage the entire terminology life cycle including term requests, approval, discussion, definition, translation and even changes
  • build upon your existing MultiTerm termbase
  • use a complete e-mail notification system for tasks and terminology changes
  • adapt the online portal to your corporate identity quickly and easily
  • benefit from the realm of possibilities the era of Social Media offers for getting people involved in your terminology work

quickTerm is both a simple and fast tool for your terminology, and it provides both a life-cycle-management and workflow solution for requesting, voting on, approving, changing, and translating terminology. Based on SDL MultiTerm termbases. quickTerm does not replace but builds upon its leading and proven technologies to offer a simpel way to master the complexities of terminology for both terminologists and occasional users. And: No special knowledge of terminology theory or tools is needed: quickTerm reduces the complexities of terminology work with a straightforward user interface and an easy-to-understand presentation of terminology content. 

While quickTerm reflects the basic MultiTerm content structure, both the client and the web portal are far more configurable in many ways: For instance, usage notes for allowed and rejected terms can be used to differentiate the terms much more clearly, or even skip rejected terms altogether, both in the entry and in the hit list.

quickTerm also offers a complete alternative to the well-known search functions from MultiTerm: A freely configurable navigation tree allows users to click their way through subject fields, divisions, products, etc, rather than having to actually search for something. And the user and role manager allows you to precisely control, which users are allowed to see which information, use which stylesheets and which functionalities.

Terminology management was never so easy:

  • All users can look up terminology quickly and easily from within any Windows application by pressing a hotkey.
  • Users can perform a web-based search through an intranet or Internet connection.
  • New terms can be requested quickly, with the requester receiving status updates.
  • Terminology managers can obtain missing information online from subject-matter experts.
  • New entries can be sent for approval specifically to the appropriate individuals, who simply vote on the suggestions.
  • A translation workflow with optional approval is integrated.
  • The terminology manager has centralized overviews and manages all workflows, with
    • a sophisticated system of user roles, e.g.  approval groups, master approval groups, specialists, etc.
    • an advanced approval process that can be set to be flat or hierarchical and includes additional filters to provide for a better overview.
  • A comprehensive e-mail notification system keeps defined users up-to-date, on terminology changes as well.
  • With the help of an internal stylesheet editor, you can adapt the layout to the requirements of each individual user group.
  • The application as a whole is easily customizable, e.g. to fit your company’s corporate design.
  • User-friendly search functions place the right terms at your fingertips.
  • SDL MultiTerm provides the termbase. quickTerm does not actually store the terminology data, but provides life cycle management for data in SDL MultiTerm.

Workflows excel your Terminology 

It also enables comprehensive workflows for discussing, approving and maintaining terminology. Always with the end user in mind! All users can participate in these workflows either with the quickTerm Client or via quickTerm Web. An individual "task list" for each user and the e-mail notification system always keeps users informed about what input is currently expected from them. Each group of users has their own collaborative chat platform, linked to the respective entries, so they can discuss their contributions. The terminology manager always has the big picture about all running processes. 

quickTerm supports the following workflows:

Term requests
Approval requests
Definition requests
Translation requests, which include an optional approval request per language
Change requests

Term requests are one way for users to provide input for new entries. The terminology team can review the requests, gather the required information and create the entry in MultiTerm directly from within the term request. If the terminology team requires special subject-matter expertise for one or more particular fields, these fields can be assigned to specialists. These so-called definition requests are also group-based, so specialists can discuss and agree on an answer via the chat feature and deliver a final verdict.

The approval process makes sure all stakeholders confirm certain entries. Approvals can run in parallel or cascaded, and the decision can either be reached via a "first vote wins" or a democratic voting process. Approvers can be defined for each language in the termbase.

quickTerm optionally writes the workflow status to MultiTerm. It also optionally records each individual vote for or against an entry into a customizable "history" field. Even the chat log of an approval discussion can be stored in MultiTerm. 

Languages 

The multilingual terminology work can be controlled centrally. End users can submit translation requests which the terminologist can review and then send the respective entries for translation. Or a customizable, periodic termbase scan can identify new translation candidates and start translation requests automatically. In addition, translators can always suggest translations for existing entries. In each case, the translator´s suggestions can automatically be sent into target-language approval loops.

Changes

Terminology is not static. Therefore quickTerm also supports change requests, either triggered by the users or by the terminology team. The entry is again delegated to the subject-matter experts who discuss the change, vote on the suggestions, and deliver a final verdict to the terminologist.

While quickTerm reflects the basic MultiTerm content structure, both the client and the web portal are far more configurable in many ways: For instance, usage notes for allowed and rejected terms can be used to differentiate the terms much more clearly, or even skip rejected terms altogether, both in the entry and in the hit list. 

quickTerm also offers a complete alternative to the well-known search functions from MultiTerm: A freely configurable navigation tree allows users to click their way through subject fields, divisions, products, etc, rather than having to actually search for something.

And the user and role manager allows you to precisely control, which users are allowed to see which information, use which stylesheets and which functionalities.

Dashboard

Finally, quickTerm also offers an innovative "Dashboard", which shows the terminologist which changes have happened in the termbase in selected time intervals. By drilling down on a change, terminologists can find the exact change and then act on them, either re-submitting them for approval or translation, or resetting them to their original state.

Benefits

  • Increased terminology use and acceptance
  • Access via hot key from within all applications, or via browser
  • Quick results without having to log in
  • Clear visualization of the entries for non-experts
  • Complete workflow management, enabling a much larger user base to participate in requesting, defining, approving, translating, changing and maintaining the terminology data 
  • Based on SDL MultiTerm

For more information, please visit www.quickterm.at or contact us via e-mail: [email protected]

Release Date: 
01 July 2013
Architecture: 
Browser-Based
Multiple User Profiles
Requires Back-End Database
Server-Based
User-Definable Fliters
Versioning and Rollback
randomness