Selling your Language House

If you want to retire, leave the language business, join an Ashram in India, travel the world…and you do not know what to do with your current language business, the following narrative may be helpful.  Will discuss preparation, pricing, process and exit strategies for the owners of language businesses.

My current role includes helping language owners with acquisitions and exit strategies. This article will be geared more towards the ‘seller’ as it is usually a ‘once in a lifetime’ transaction for them.  The good news is, a lot of the steps adhere to basic common sense.  The bad news is, to quote Voltaire, “Common sense is not so common.”

Preparation

I am often asked, “What should I do to prepare to sell my language business?” There is no ‘one answer’ for this question. If we use the analogy of your language business as your ‘language house’ that you have built from scratch, the first step may become clearer.  You built your language house and continue to live in it, (in some instances, you inherited the house from your parents) and you are quite familiar with the problems—roof leaks, basement floods, stove does not work, storm windows are missing.  Before selling your house, you know to fix these areas.  Otherwise, when the house inspector comes, you will be cited for these issues and the price will change or you will be asked to fix these problems or the buyer may back out.

The same principles would apply to your ‘language house’. You know better than anyone what needs to be addressed: too much debt, limited technology, reliance on one large account, ineffective production personnel, limited sales outreach. You want to fix what you can before the buyer’s ‘house inspection’/due diligence process. Otherwise the price of your language house may go down. Or you may be on the market for a much longer time until these issues are addressed.

For the buyer, preparation involves multiple steps. First determine what is a strategic acquisition. Take into account vertical focus, geographic location, revenue and profit numbers. What would be a good fit and why. Who is available to handle the integration process. When you decide on the price range, determine how you will fund the purchase. Discuss with your banker, accountant, partner what is involved to get approval for this amount. Failure to do so may result in an absence of funding at the 11th hour when a down payment is due.

Pricing

How do you determine the price of your language business? Owners often ignore market rates and inflate the price of their company based on their emotional investment and attachment to the business. This is a common problem. Language owners often do not study market forces and their stated sales price is not competitive. A homeowner does not gauge the price of their home based on how much they liked living there. Granted you had three home births, a lovely garden and indelible family memories. That does not improve the dollar value of your home. Your house price is determined by market rates, trends, location, code adherence, house sales in your area etc. The same is true for your language business. Research the pricing of other companies that have sold in the past few years that are similar to yours. Talk to a broker and discuss what the EBITDA multiples are for a language service business.

From our perspective (Language Transactions) having closed over 15 language business brokerage deals and currently working with over 50 sellers and buyers in the language industry, here are some general pricing parameters:

 

    • Under $3 million annual revenue -- 2-3.5 X EBITDA (Earnings before interest, taxes, depreciation)
    • $3-$6 million annual revenue -- 4-5X EBITDA
    • $6.1-$10 million annual revenue -- 1X revenue or 6-7 X EBITDA
    • $10.1-$15 million annual revenue -- 1.5X revenue or 7-8 X EBITDA

Pricing is not an exact science however. All kinds of factors impact the price. Your EBITDA numbers could be quite high or quite low and this impacts the price. You have only one account and this could lower the price. Or you have multiple accounts in a specific vertical like Life Science, and this would raise the price. You may have software technology and this would change the multiples (technology trumps services). In general, however, the above pricing parameters apply to most language companies.

Buyer Beware

As a buyer, there are several ‘red flags’ or ‘deal breakers’ to watch out for. It is best to check on these items before engaging lawyers and accountants in later stages of the deal. You want to ask about debt.  If the debt is too high, this is problematic and will lower the value of the business. Related to this, you want to research if the vendor/seller is paying their employees/freelancers in a timely fashion. Inheriting disgruntled resources can be challenging. You also want to find out early on the concentration of accounts. If the vendor gets 75% of their business from one account without a long term contract, this might not be a risk you want to inherit. Or if the vendor sells 75% of their business to MLVs, you may lose this business when you purchase the company. So pricing would have to be adjusted accordingly.  Another ‘deal breaker’ may be that the seller has 75% of their business with government or life science clients because they are female/minority owned. Once they sell the business to you, if you are not a female/minority owned, you would lose 75% of their business.

Process

The sales process is pretty straight forward.  Getting started however, may not be that easy. The ‘Seller’ does not simply announce they are ‘for sale’. So if you are determined you to sell your business, you may want to reach out to a specialised broker or banker to help you prepare financials and market your business confidentially. Or if you are well connected in the industry, you can reach out to your network to confidentially ‘test the waters’. This may be a bit more challenging as you do not always want to let your clients or industry personnel know you are selling.

Once you have identified a potential buyer(s), there are several steps in the ‘courting’ process.  Exchange an NDA, talk on the phone, send your financials, discuss pricing parameters, meet in-person, discuss exit strategies and time frame.  If all goes well, the seller receives a Letter of Intent (LOI), the buyer does due diligence, a contract is written up and a date is set.

The whole process can take as little as three months and as long as two years, depending upon the response time of the buyer and seller and the complexity of the transaction (multiple countries, legal issues, multiple owners).

Common Sense

Sellers sometimes ask me how best to choose a buyer (and vice-versa). Here is where common sense comes in. You want to get to know this person/company. What are their business practices, level of integrity, track record. For a life or business partner, you choose someone  you are compatible with and trust and share similar values. The same is true when you are considering buying or selling a business.

Do some backdoor research on the buyer or seller. For example, if a buyer has bought businesses before, the seller may want to talk to the previous business seller. How was the transition. Were there layoffs. Were employees treated well. What is the buyer’s philosophy around client retention, translation quality, tools development. If you are the buyer, bring the seller on one of your client meetings. How did they do?

If you do not use your common sense you may end up selling to or buying from the wrong person. It could be someone you do not respect, agree with or understand. The consequences could be damaging both financially and personally.  The acquisition/transition may not work. The value, reputation and success you have developed growing your ‘language house’ could disappear. Trust, compatibility and synergy are important. Do not forget to use common sense when choosing a buyer or seller.

Transitions

Let us assume the buyer and seller have met, like each other, agree to terms and set a closing date. The success of the acquisition is not guaranteed. A key component, and part of the negotiation is how to transition the accounts. The buyer wants to make sure that whoever is the face to the account, can be there to transition to the new owner/business.

Transitioning the accounts, a task to be handled with the delicacy and skill of an explosives expert not detonating while moving the explosives. Transitions can be complex. They involve technology, processes and staff. Before and during the transition, both seller and buyer want to address the roles, security and motivation of the staff. If the staff leaves, the new business will suffer.

Exit Strategies

What is the seller’s exit strategy. Are you selling because you want to retire. If so, you may want to agree to a six month transition and lock in a sales price to be paid over the next few years. Are you selling because you need a bigger business to fund your technology growth. If so, you may want to negotiate a share of the future larger business.  For the seller, determining an exit strategy before selling is important. The exiting process has to support the transition of accounts. If not, it is a ‘lose lose’ for buyer and seller. Compensation can be tied to the exit strategy. For example, seller’s business is under performing and they are confident that with more sales people, it will grow. Then structure compensation on an earnout. You get 25% payment up front, then future payments are based on what the new business earns—an ‘earnout’ structure. If seller believes the business is maxed out, then lock in a price and agree on dates and amounts of future payments. If seller needs payments quickly, then negotiate a lower total price for a shorter payment period. If seller wants to stay on and grow with the new business, negotiate a competitive salary coupled with earn out payments.

Conclusion

There is a level of complexity involved in selling or buying a language business. Not unlike building your house, once it is finished, you wish you knew before what you learned now. That is why working with an experienced broker or banker has value as they can help you navigate the unexpected and the expected.